Utkinton Village Hall Management Committee – AGM

UTKINTON VILLAGE HALL MANAGEMENT COMMITTEE

Utkinton Village Hall – Annual General Meeting, 2021

This meeting will be held on Wednesday 30th June 2021 in Utkinton Village Hall from 7:00 pm

Residents are welcome to attend.

Please observe the Covid regulations; sign in using the ‘QR Code’ on the front door, wear a mask, use the hand sanitiser provided and maintain social distancing.

Agenda:

ItemDescriptionLed by
 Residents are welcome to offer their thoughts on the hall, how it is used and the facilities it        offers. Limited to 15 minutesChair
 Minutes of the last meeting held February 2020Outgoing Chair (F Tunney)
 Outgoing Chairman’s Report 
 2020 – 2021 Financial StatementTreasurer (G Harrison)
 Appointment of Chair and Treasurer for the period July 2021 to June 2022 (nominations   from Committee Members are welcome, however only Members of the Committee are allowed to vote.) 
 Structure of Trustees and UVHMCMargaret Bowers
Reports from existing groups and activityMembers Club WI – Plant sale WI – Cook Book Tennis & multi-sport DiaryRichard Francis Liz Hannath Karen Murray Kath Dahill Graham Harrison
 Items submitted for discussion by UVHMC Members 
AmenityConsider the provision of bench seating, seeding grass in the gravel area and planting a small shrub border alongside the boundary hedge at the rear of the hall.Karen Murray & Graham Stewart
Possibility of a picket fence alongside the path joining the tennis court and the rear door of the hall, including an access gate to the car park.  Karen Murray
CommunicationBroadbandFrank Tunney:
WebsiteFrank Tunney:
Events  Centenary of the Hall (almost coincides with HM’s Platinum Jubilee) Garden Party 2022 (combine with Jubilee)Frank Tunney:
Christmas 2021Frank Tunney:
Plant sale and allocation of the fundsLiz Hannath
Quiz NightRichard Francis
Suggestions for other outdoor events at the hall this summer and autumn.Liz Hannath
External & fabric of hall  Car Park extension (viability?) and tidy upFrank Tunney & Graham Stewart
The foot path to the tennis court could be made to match existing foot paths.Graham Stewart:
Veranda across the back (west wall) to allow for watching or relaxation (may need a larger store)Frank Tunney:
Fence at front of Hall (remove and pave area) The fence at the front is rotten in places. Could a gate be provided so the meter can be read without the need to climb over.Frank Tunney & Graham Stewart
Repair work to cladding on the outside of the hall.Kath Dahill
Solar panels to west roof and battery systemFrank Tunney
The structure of the premises is critically important to our future and then, in my view, we need to address our proposition to potential users of the Hall in order to generate revenue.Graham Harrison
MaintenanceA maintenance contractFrank Tunney
Ongoing maintenance of structureFrank Tunney:
The brick work at the front needs some repair and pointing.Graham Stewart:
The Cladding at the back of the hall needs attentionGraham Stewart & Kath Dahill:
The concrete plinth at the rear and the brick work could do with attention.Graham Stewart:
Hall CleaningGraham Harrison
SafetyA safety mirror placed opposite the exit to the car parkKaren Murray
Consider enclosing the underneath of the hall at the rear with mesh fencing.Karen Murray
FutureFinancially we are in a strong position and as a committee our job is to make sure that we secure the Hall for the foreseeable future.Graham Harrison
From the current Treasurer’s point of view, the future of the Hall is paramount.Graham Harrison
There is lots of competition out there so we need to invest our funds, within reason, into those areas which we, as a committee, feel will potentially generate the most revenue without too much risk to our costs and to our currently healthy bank balance.Graham Harrison
GroupsLong term future for Tennis court and possible conversion to short tennis and Play AreaFrank Tunney & Graham Harrison
Youth Group Table TennisFrank Tunney Graham Harrison

AOB:

Should you wish to put forward issues for discussion, please forward to utkintonvillagehall@gmail.com or by post to The Chair

This entry was posted in News. Bookmark the permalink.

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.